Access to medical records
You are now able to view and download a summary of your medical records. This will include Medications, Allergies and Problems.
You will need to sign up to our online access facility. Details can be obtained from reception, but if you are already requesting your prescriptions online you do not need to do anything more.
Your medical records
NHS England has the right to extract data from your medical records. We need to make sure that you know what this is, and the choices you have.
There are changes occurring in how we protect the confidential and personal information that we record in your medical records. The changes make it a legal obligation for us to share your information. The proposed benefits of sharing identifiable data are to help to plan and monitor effective patient services, especially where patients receive care from several different organisations.
Once your information has been taken from different health organisations (GP practices, hospitals, mental health trusts) it will then be linked together to produce a complete record about you. This information will be stored on national secure servers and will be managed by the Health & Social Care Information Centre (HSCIS). Although access to information will be strictly controlled, the HSCIC is planning to share this information with other organisations both NHS and private. The HSCIC will decide what information they will share and who they share this information with.
What you need to do:
If you are happy for NHS England to direct the HSCIC to extract, store and manage/use your information then you need do nothing as the information will be automatically taken from your GP’s computer system.
If you do not wish your information to be extracted then you must inform your GP practice who will then block the uploading of your information to the HSCIC. Please download and fill out this form and return it to Old Hall Surgery
If you are happy for your information to be extracted and used by the HSCIC for anonymised reports but NOT shared by the HSCIC with other agencies in identifiable format, a note can be made on your medical record that will prevent the HSCIC using information in this way. Please download and fill out this form and return to Old Hall Surgery
You still have the option to opt in or out at any time.
Please note that there are differences between allowing the NHS to use your information for planning and research and the Summary Care Record which you may have previously chosen to opt out of.
Patients have the right to access their medical records subject to certain conditions; if you wish to see the information that is kept about you, then you need to make a written request to the person who holds your health records.
We will need to have proof of your identify before sharing any information:
- Passport, photo card, driving licence or current utility bill with your name and address
The practice complies with Data Protection and Access to Medical Records legislation. Identifiable information about you will be shared with others in the following circumstances:
- To provide further medical treatment for you e.g. from district nurses and hospital services.
- To help you get other services e.g. from the social work department. This requires your consent.
- When we have a duty to others e.g. in child protection cases.
- Anonymous patient information will also be used at local and national level to help the Primary Care Trust and Government plan services e.g. for diabetic care. If you do not wish anonymous information about you to be used in such a way, please let us know.
Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.
Page last updated: 4 August, 2021